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2.02.000 ELECTED COMMITTEES/PANELS

2.02.020 Contract Negotiating Committee

Members of the Contract Negotiating Committee shall be authorized to establish their own rules of conduct and procedures concerning collective bargaining. However, for the purpose of determining responsibility of alternates and primaries, the primary member is designated by majority vote to represent the members during discussions, voting, and caucuses. Instances where the primary is present, the alternate member will have a voice but no vote.

(Change is to comply with Resolution No. 2 (amended), ASEA/AFSCME Local 52 Biennial Convention, 2004.)

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2.03.000 APPOINTED COMMITTEES

2.03.020 Election Committee 

In accordance with Article 7 of the ASEA/AFSCME Local 52 Constitution all elections for the State Executive Board and AFSCME convention delegates shall be conducted under the supervision of an Election Committee. Members of the Election Committee shall serve for staggered terms of two years.

A. The Election Committee shall consist of at least five (5) members: the committee chair and at least one member representing each of the four geographic regions (Anchorage, Fairbanks, Juneau, and Rural).

B. Members of the Election Committee shall serve for staggered terms of two years. The chair, Fairbanks and Juneau members shall be appointed in even numbered years. The Anchorage and Rural members shall be appointed in odd numbered years. Appointments to the Election Committee shall be made before the start of the election cycle, so that committee members shall be in place at least forty-five (45) days prior to the mailing of nomination forms. Ad hoc appointments to the committee in excess of the minimum five members may occur at any time. Members appointed on an ad hoc basis shall serve no longer than two years from the time of appointment.

BD. Upon receiving the State Executive Board notice to hold an officer election, the Election Committee shall execute all officer elections in accordance with the elections process established in the constitutions of ASEA/AFSCME Local 52 and AFSCME, and the AFSCME Elections Manual, and Policy 22.00.000 of this manual.

CE. The Election Committee should hold their organizational meeting no later than thirty (30) days prior to the mailing of nomination forms.

DF. Upon request of the Election Committee the Business Manager shall hire a third party independent contractor selected by the Election Committee to receive and count ballots if this method will produce a cost savings to the union. 

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2.03.000 APPOINTED COMMITTEES

2.03.070 Women’s Issues Committee

The Women’s Issues Committee shall be comprised of two (2) members from each region (as defined in Article 7.02 of the ASEA/AFSCME Local 52 Constitution) and the AFSCME International Women’s Committee member to address challenges, inequalities, and improving working conditions for ASEA women. The committee will have the opportunity to meet at least quarterly and attend at least one (1) workshop or conference specific to Women’s Issues during the year.

2.03.071 Rules and Operations

The Rules and Operations of the ASEA/AFSCME Local 52 Women's Issues Committee is governed solely by this Article of the ASEA/AFSCME Local 52 Policies and Procedures, the ASEA/AFSCME Local 52 and AFSCME Constitutions, and the AFSCME International Financial Standards Code.

MISSION STATEMENT: The ASEA Women's Issues Committee is an appointed group of members, seeking to:

· Identify, resolve and promote all issues affecting gender equality in the ASEA union

· Progress equality and diversity issues in the workplace

· Actively promote and support an ASEA policy of eradicating harassment in the workplace

· Create and promote a supportive network for ASEA members

· Provide and promote education opportunities for members in ASEA

· Through effective involvement in the Union Movement, equalize opportunities and improve conditions for all workers

· Assist and advise other organizations with common goals and aims

· Advance and pursue local, state, and federal equality issues

NAME: The name of this organization shall be the ASEA/AFSCME Local 52 Women's Committee.

COMPOSITION: The Committee shall be composed of ASEA members. One shall be the AFSCME International Women's Committee member who shall be the Chair of the committee, and two representative members each from Juneau, Anchorage, Fairbanks, and Rural Alaska. In accordance with Article 8.04.C of the ASEA AFSCME Local 52 Constitution, the President of ASEA/AFSCME Local 52 shall sit as an ex-officio member of the committee.

APPOINTMENTS: The President of ASEA/AFSCME, with the approval of the ASEA Executive Board, shall appoint all representative committee members.

TERM OF APPOINTMENT: The Chair is appointed for the term of her appointment to the AFSCME International Women's Committee. Members are appointed for three year terms, unless the seat is vacated earlier by voluntarily vacating, removal for unexcused absenteeism, or termination of ASEA/AFSCME Local 52 membership. Juneau and Rural Alaska shall use January 2004 as the initial appointment year, with Fairbanks and Anchorage using January 2005.

DUTIES OF THE CHAIR: The Chair shall preside at all meetings of the committee.

The Chair shall coordinate all committee activities.

The Chair shall make request to the Business Manager for funds from the Women's Issues Committee segregated account to support committee activities, giving justification for the funds requested. The Business Manager will not disapprove requests for release of funds, if funds in the segregated account are available and the Chair presented a valid and justified reason.

The Chair shall call all meetings of the Committee. It is the responsibility of all committee members to attend meetings. The Recorder shall record members' absences in the meeting minutes. Unexcused absences from three consecutive meetings shall constitute a vacancy and the Chair shall ask the President to announce the vacancy and appoint from those members who apply for a vacated seat.

VACATED SEATS: The Chair will inform the president of vacancies and request announcements to members from the area seat(s) vacated. The President will advertise vacancies and request notices of interest. Upon receiving notices of interest, the President with the approval of the Board, will appoint from those submitted. The President may consider candidate recommendation from the committee.

MEETINGS: The Committee shall meet the last Wednesday of each month, unless it falls on a holiday, at which time it will convene on the following Wednesday, usually by teleconference.

Members of the committee will meet face-to-face at least once each year at a location determined by the Chair.

The Chair may call special meetings. The Chair must provide prior notification of special meetings to all committee members.

VOTING FORMULA: The Chair shall call for all votes on motions made by committee members. This in no way impedes the Chair from calling for votes on issues moved outside of a normal committee meeting. A simple majority of those voting shall prevail upon all balloting.

FUNDING: The ASEA Executive Board will designate funding amount for the operation of the committee and move those funds into a segregated account. The committee can supplement funding by conducting fundraising activities.

FUNDRAISING: The committee may obtain a gaming permit in order to raise funds. Fund raising by pull-tabs and bingo are strictly prohibited. Funds received from fundraising efforts shall be placed in an ASEA/AFSCME Local 52 segregated account for the sole use of the Committee.

MISCELLANEOUS PROVISIONS: The committee shall be subject to the provisions of the AFSCME International Constitution, AFSCME Financial Codes Standard, the ASEA/AFSCME Local 52 Constitution, and the ASEA/AFSCME Policies and Procedures.

Except to the extent specified in this ASEA/AFSCME Local 52 Policy and Procedure, no individual member of the committee shall have the power to act as an agent for or otherwise bind the committee in any way whatsoever.

Robert's Rules of Order, Revised, shall apply in all cases to which they are applicable and in which they are not inconsistent with the ASEA Policies and Procedures, the ASEA AFSCME Local 52 Constitution, or with AFSCME International.

AMENDMENTS: Amendments to this Article are allowed only in accordance with ASEA AFSCME Local 52 P&P Article 98.01.000.

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2.03.000 APPOINTED COMMITTEES

2.03.110 Institutional/Class 1 I Committee

The Institutional/Class I Committee shall be appointed by the ASEA/AFSCME Local 52 President, with approval of the State Executive Board to represent the needs of Class 1 I employees to the Board and the ASEA/AFSCME Local 52 Contract Negotiating Team Committee. The Class I Representative of the State Executive Board shall chair the Institutional/Class I Committee.

(Change is to comply with Resolution No. 50, ASEA/AFSCME Local 52 Biennial Convention, 2004.)

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4.05.000 RECORDKEEPING

…. [No change to 4.05.010 – 4.05.030]

4.05.040 State Executive Board Correspondence

Occasionally, the Board will assign to the President, Business Manager, individual members, or to a Subcommittee of the Board the responsibility to make inquiries, request documents, conduct investigations, or otherwise communicate with third parties on behalf of the Executive Board. The Secretary has the duty to maintain the official proceedings and correspondence of the Executive Board. To assist the Secretary in maintaining an accurate record of all officially authorized Board business, the President, Business Manager, the chair of a subcommittee , and each individual member properly authorized shall:

A. Provide to the Secretary a copy of all letters, e-mail, or facsimile purporting to be official Executive Board business within 10 days of the date of issuance.

B. Provide to the Secretary a copy of any communication received in response to items in paragraph A within 10 days of the receipt of such response.

The Secretary shall keep all official correspondence on file at the Union’s headquarters office. The Secretary shall report to the Board during quarterly meetings on all official Executive Board correspondence sent and received.

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5.02.000 EXPENDITURES FOR UNION BUSINESS

5.02.020 Reimbursement of Expense

A. All expense reimbursement requests must be accompanied by receipts for the expenditure. If reimbursement is asked for without a receipt, a written explanation should be provided. If the request is for reimbursement of a meal, the expense form should contain the names of the individuals present, the purpose and the date.

B. Each individual must submit to the Business Manager receipts requests for reimbursement within sixty (60) days of the close of the fiscal year completion of the authorized union activity. If reimbursement is asked for without a receipt, a written explanation should be provided and it should be Any expense not approved by the Business Manager, with may be appeal ed rights to the Board. Any expense report that exceeds $500.00 (five hundred and no/100 dollars) and is over sixty (60) days past the date of completion of the authorized union activity must be approved by the Executive Board.

C. Any individual submitting requests for reimbursement of an authorized expense shall submit such requests to the Business Manager as soon as possible following receipt of the bill. Expense reports are due within sixty (60) days. All expense reports must be filed within sixty (60) calendar days after the close of the fiscal year. Any expense report over sixty (60) days past the close of a fiscal year must be approved by the State Executive Board.

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19.00.000 TELECONFERENCES

A. No meal allowance or other expenses, except business leave when required, shall be paid for any teleconferences, unless authorized by the Business Manager.

B. For scheduling purposes, the Administrative Assistant shall be notified, whenever possible, at least 24 hours before a teleconference is desired.

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22.00.000 ELECTION PROCESS FOR OFFICERS AND AFSCME CONVENTION DELEGATES

In accordance with ASEA/AFSCME Local 52 Constitution Article 7.02.E., the State Executive Board has determined that all occupational classifications in place as of March 2002 shall be used for voting and officer eligibility. Additionally, AFSCME classification definitions shall be accepted for new job positions established since March 2002. (See Appendix 1, “List of Referenced Corporate Documents: Occupational Classifications.”)

A. Notice of Nominations.

1. The Election Committee shall cause to be mailed, either separately or by prominent inclusion in an official publication of the Union, a Notice of Nominations and Elections to all eligible ASEA/AFSCME Local 52 members at their last known address, in accordance with or subject to the timelines established in Article 7 of the ASEA/AFSCME Local 52 Constitution. A mailing house may be used for this purpose.

(a) the office to be filled and the term of each office.

(b) all pertinent dates and deadlines pertaining to nominating petitions and candidate statements, when ballots will be mailed, when ballots will be counted, run-off elections and ballot counting.

(c) instructions on how to complete and submit the nominating petition and candidate statement.

(d) a nominating petition.

3. Prior to distribution, ASEA/AFSCME Local 52 support staff shall present a draft Notice of Nominations to the Election Committee Chair for approval.

/end of proposed policy language